We are recruiting for a Front of House Office Assistant on behalf of our client, Passion Pictures to join the team on a 6-month fixed term contract. 

The Front of House Office Assistant will be the face of the UK Head Office, based in central London, responsible for greeting clients and facilitating a welcoming and warm first impression to the business.  This role will be supporting the Office Manager with administrative related tasks alongside the Office runners for day-to-day maintenance of the Rathbone Place building. 

Key Responsibilities:

• Answer and manage incoming calls to the office reception phone, directing calls where required to the appropriate individuals and teams
• Monitor and organise the reception and info mailboxes, ensuring timely responses to enquiries
• Ordering office supplies as required
• Assisting the Office Managers delegation of tasks / schedules and requests for the office runners
• Filming equipment support - Assist teams in sourcing in-house kit and updating equipment log
• Manage the operations and meeting room calendars
• Maintain and update Community pages and operations SharePoint site/ assigned spreadsheets with useful information and relevant documents for building and digital record management.
• Accept and organise mail / courier deliveries and collections– as needed. Notify teams of post; scan and send items to the relevant people or teams as required.
• Company socials - Internal event/ company lunch planning alongside Office Manager

Requirements:

• Minimum of 1 year experience in a customer facing or reception based role
• An understanding of Mac & PC operating systems is desirable
• Excellent communication skills
• Ability to work as part of a team or individually
• Experience working on Microsoft 365 platforms (Core Apps: Outlook, Excel, Word, PowerPoint, Planner) in addition to creative tool platforms (Canva and Photoshop)

Fixed Term Contract: 6 months

In Person 

Annual salary of up to £32,000