We are recruiting for an Office Assistant on behalf of our client, Passion Pictures to join the team on a 6-month fixed term contract.

The Office Assistant will be the face of the UK Head Office, based in central London, responsible for greeting clients and facilitating a welcoming and warm first impression to the business. This role will be supporting the Office Manager with administrative related tasks for day-to-day maintenance of the Rathbone Place building.

This role is not strictly desk based and can be physical depending on tasks at the building and operational team projects.

Key Responsibilities:

• Acting as a key holder, opening and closing the office daily.

• Managing and organising designated office mailboxes and enquiries.

• Supporting building maintenance activities and keeping SharePoint documentation updated.

• Providing front‑of‑house cover during lunch hours.

• Managing office supplies, including stock checks, weekly ordering, and distribution across the building.

• Completing post runs, deliveries, and general office errands as needed.

• Liaising with contractors and supporting the Office Manager with onsite maintenance coordination.

• Recording and tracking credit card receipts and related documentation.

• Providing support for off‑site projects and occasional out‑of‑hours work (with notice).

• Carrying out regular area checks to ensure kitchenettes, washrooms, and communal spaces are well‑maintained and fully stocked.

• Ensuring communal areas remain tidy, organised, and compliant with fire‑safety requirements.

• Maintaining meeting rooms throughout the day, including video and audio functionality checks.

• Organising refreshments for meetings upon request; water, tea, pastries, etc.

• Coffee and Lunch Runs.

• Assisting with internal events, team showcases, seasonal activities, and creating simple posters or flyers.

• Supporting Health & Safety processes, including daily fire walks, annual drill coordination, CCTV checks, and assisting Fire Marshals and First Aiders.

Requirements:

• Minimum of 1 year experience in a customer facing or reception based role

• An understanding of Mac & PC operating systems is desirable

• Excellent communication skills

• Ability to work as part of a team or individually

• Experience working on Microsoft 365 platforms (Core Apps: Outlook, Excel, Word, PowerPoint, Planner) in addition to creative tool platforms (Canva and Photoshop)

Fixed Term Contract: 6 months

In Person

Annual salary of up to £30,500